Privacy, Intake and Consent for Group IV Bookings

Treating a group is not the same as treating a room. Every guest at an event is still an individual patient, with their own history, their own consent form and their own right to keep both private, including from the person paying the bill. Organizers ask about this for two reasons: they want to know the screening is real, and they want to be sure nobody is put in an awkward position in front of colleagues, clients or in-laws. Both concerns have concrete answers. This page covers how intake is collected, what happens when someone is not a candidate, what the host does and does not learn, and how we handle a station set up in a shared space. Call (831) 253-9537 to talk through your event.

Each Guest Completes Their Own Intake

There is no group form. Every guest completes an individual medical intake and consent before any treatment, covering current medications, allergies, relevant conditions, pregnancy where applicable and prior reactions to infusions. A licensed physician assistant reviews it and speaks with the guest before starting anything. Most of this can happen before the event. We send intake links to the guest list so people complete their history at home rather than on a clipboard in a hospitality tent, which is both faster on the day and considerably more private. Anyone who has not completed it can still be seen; they simply complete it on arrival, and we plan a few extra minutes for that. Organizers sometimes ask whether they can fill forms in on their guests' behalf to save time. They cannot. The history has to come from the person receiving the treatment, and consent has to be given by that person directly.

What the Host Learns, and What They Do Not

The host learns how many guests were treated and, on a host-paid booking, an itemized count of what was administered, six liters and nine B-12 injections for example, so the invoice reconciles. The host does not learn anyone's medical history, medications, or the reason a particular guest was advised against a treatment. That information stays between the guest and the clinician. This distinction matters most in a work setting. At a Carmel Valley corporate offsite, an employee who declines, or who is not a candidate, should not have to explain that to their manager. We do not report participation lists back to HR by name unless the guests themselves have agreed to it, and we do not confirm to an organizer whether a specific individual attended. If a company needs a headcount for billing, a number is enough. If someone asks us directly about a named colleague, the answer is that we cannot discuss it, and that answer is the same regardless of who is asking.

The Private Conversation Before the Line Goes In

Screening only works if people answer honestly, and people do not answer honestly within earshot of their boss or their new mother-in-law. So the clinical conversation happens away from the group. At a wedding that might be a corner of the suite or an adjoining room; at a Monterey conference, a curtained area behind the lounge; at a private estate on 17-Mile Drive, a study or a guest room set aside for the purpose. We ask organizers to reserve that space when they reserve the station. It does not need to be a clinical room. A door that closes, or a genuinely separate corner, is enough. The infusion itself can then happen in the open if the guest is comfortable, because the sensitive part is the history, not the drip. Some guests prefer to stay private for the whole session, and a station laid out with that option available avoids anyone having to ask for it.

When a Guest Is Not a Candidate

Some people will be declined, and organizers should plan for it rather than be surprised by it. A guest's medications, a condition they disclose, a pregnancy, or simply how they present on the day can all mean an infusion is not appropriate. Sometimes the answer is a different treatment, such as a B-12 injection instead of a liter, or a smaller 500 ml 17 Mile Performance Hydration instead of the full bag. The clinician tells the guest, privately, and nobody else. On a host-paid booking the treatment is not billed, which is the only trace it leaves. What we ask of organizers is not to build an event around universal participation: do not announce that everyone is getting a drip before the toast, and do not make the station the only thing happening in that hour. Give people a graceful way to sit it out and the whole thing stays comfortable.

Records, Photography and the Guest List

Two practical things catch organizers out. The first is records: each guest's intake and treatment record belongs to that guest and is kept as a confidential medical record, not as an event file. If a guest wants a copy, they ask us, not you. If a sponsor or venue wants a list of who used the service, the answer is a count. The second is cameras. Branded activations and hospitality suites often have a photographer working the room, and a guest in a chair with a line in their arm is in a medical setting, not a photo opportunity. Agree in advance where the photographer can shoot, brief them before doors, and get explicit permission from any guest who appears in an image. This is worth settling early for a festival backstage or a Car Week brand house, where content capture is often the whole point of the activation.

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